Privacy Policy

The Bermuda Football Association ("BFA", "we", "us" or "our") respects your privacy and is committed to protecting the personal information you provide to us.

This Privacy Policy explains how the BFA collects, uses, stores, discloses and protects personal information when you visit or use our website, submit information through our online forms, register for BFA activities or otherwise interact with us through our digital services.

The BFA handles personal information in accordance with applicable laws of Bermuda, including the Personal Information Protection Act 2016 ("PIPA").

1. Who We Are

The Bermuda Football Association is the national governing body for football in Bermuda.

For questions about this Privacy Policy or how the BFA handles personal information, please contact:

Bermuda Football Association
[Insert BFA address]
Bermuda

Privacy Officer: [Insert name/title]
Email: [Insert privacy email address]
Telephone: [Insert telephone number]

2. Personal Information We Collect

Depending on how you interact with the BFA, we may collect personal information such as:

Name and contact information
Email address and telephone number
Date of birth and age
Gender, where relevant to football registration or participation
Player, coach, referee, official or volunteer information
Club or team affiliation
Registration and competition information
Information submitted through contact, registration, application or enquiry forms
Photographs, video and other media where relevant to BFA activities
Information relating to payments, where applicable
Website usage and technical information, such as IP address, browser type, device information and pages visited
Any other information you voluntarily provide to the BFA

We aim to collect only the information that is reasonably necessary for the purpose for which it is being collected.

3. How We Collect Personal Information

We may collect personal information:

Directly from you when you contact us or submit information through our website
When you register for a competition, programme, event or other BFA activity
Through your football club, team or other organisation where appropriate
When you communicate with BFA staff, officials or representatives
Automatically through your use of our website, including through cookies and similar technologies
From service providers or other organisations where permitted by law

4. How We Use Personal Information

The BFA may use personal information for purposes including:

Administering football competitions, leagues, programmes and activities
Managing player, coach, referee, official and volunteer registrations
Communicating with players, clubs, teams, officials, parents, guardians and other stakeholders
Processing enquiries and providing requested information or services
Managing applications, registrations and participation in BFA programmes
Maintaining football records and competition information
Communicating schedules, results, announcements and other football-related information
Administering BFA operations and governance
Maintaining the security and functionality of our website and systems
Understanding how our website is used and improving our digital services
Meeting legal, regulatory and governance obligations
Protecting the rights, safety and property of the BFA and other individuals
Carrying out other purposes that are reasonably related to the purposes described above or otherwise permitted by law

We will not use personal information for unrelated purposes unless permitted or required by law or otherwise authorised by you.

5. Photographs, Video and Publicity

Football is a public sporting activity, and the BFA may photograph, record or otherwise capture images and video at BFA matches, competitions, events, programmes and activities.

Where appropriate, such material may be used for purposes including:

Reporting on football activities and competitions
Promoting football in Bermuda
Publishing match reports, results and news
BFA communications and social media
Promotional and educational materials

Where additional consent is required by applicable law or BFA policy, the BFA will seek that consent.

6. Children and Young Players

The BFA provides football programmes and competitions involving children and young people.

Where personal information relating to a child is collected, the BFA will take appropriate steps to handle that information responsibly and in accordance with applicable privacy and safeguarding requirements.

Depending on the activity and the information being collected, the BFA may communicate with or obtain information from a parent or legal guardian.

Parents and legal guardians may contact the BFA with questions about the personal information of a child participating in a BFA activity.

7. Sharing Personal Information

The BFA may disclose personal information to third parties where reasonably necessary for the purposes described in this Privacy Policy or where permitted or required by law.

These parties may include:

Football clubs and affiliated organisations
Competition and event partners
Service providers that assist with registration, website hosting, communications, payment processing or other BFA operations
Technology and website providers
Professional advisers
Government authorities, regulators or law enforcement agencies where required or permitted by law
Other organisations where you have provided appropriate consent

The BFA does not sell or rent personal information.

Where third parties process personal information on behalf of the BFA, we take reasonable steps to ensure that appropriate protections are in place.

8. International Transfers

Some of the BFA's technology, website or service providers may be located outside Bermuda.

Where personal information is transferred outside Bermuda, the BFA will take reasonable steps to ensure that the information is handled in accordance with applicable privacy requirements and that appropriate safeguards are in place.

9. Cookies and Website Analytics

The BFA website may use cookies and similar technologies to operate the website, remember preferences, understand website usage and improve the user experience.

Cookies may collect information such as browser type, device information, pages visited and general website usage information.

Where applicable, you may be able to manage or disable cookies through your browser settings. Disabling certain cookies may affect the functionality of the website.

10. How We Protect Personal Information

The BFA takes reasonable steps to protect personal information against unauthorised access, use, disclosure, alteration or destruction.

These measures may include administrative, technical and organisational safeguards appropriate to the nature of the information being handled.

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.

11. How Long We Keep Personal Information

The BFA retains personal information only for as long as reasonably necessary for the purposes for which it was collected, to maintain appropriate football and organisational records, or to meet legal, regulatory or governance requirements.

Retention periods may vary depending on the type and purpose of the information.

When personal information is no longer required, the BFA will take reasonable steps to securely dispose of or anonymise it.

12. Your Privacy Rights

Subject to applicable law and any relevant exceptions, individuals may have rights in relation to their personal information, including the right to:

Know how their personal information is being used
Access personal information held about them
Request correction of inaccurate or incomplete information
Request that personal information be blocked, erased or destroyed where applicable
Limit or withdraw consent where consent is the basis for use
Raise concerns about how their personal information is being handled

The BFA will respond to requests in accordance with applicable requirements.

To exercise a privacy right or ask a question about your personal information, contact the BFA's Privacy Officer using the contact information provided above.

13. Complaints

If you have concerns about how the BFA has handled your personal information, we encourage you to contact the BFA first so that we can investigate and respond to your concern.

You may also have the right to contact Bermuda's Privacy Commissioner regarding a concern about the handling of your personal information.

14. Links to Other Websites

The BFA website may contain links to websites operated by third parties, including football clubs, sporting organisations, competition partners and other organisations.

The BFA is not responsible for the privacy practices, content or security of third-party websites. We encourage you to review the privacy policy of any third-party website you visit.